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Article I - Name

Article II - Purpose
Article III - Membership
Article IV - Board of Directors
 Article V - Annual Election of Directors

Article VI - Organizational Meeting

Article VII - Quorum

Article VIII - Duties of Officers

Article IX - Committees

 Article X - Authority of Society

Article XI - Amendments

Article XII - Disbursements

Article XIII - Regulations

 Complete Constitution (PDF Format)

Revised in 2016

 Conflict of Interest Policy

 Whistle Blowers Policy

 

 

The Constitution of

The Summit County Agricultural Society of Ohio

 

 ARTICLE VIII - DUTIES OF OFFICERS

   Section 1. It shall be the duty of the President to preside at all meetings of the Board and Society. He/she shall exercise, subject to the control of the Board, a general supervision over all affairs of the Society and shall perform generally all duties incident to the office.

Section 2. It shall be the duty of the Vice President to assume all duties of parliamentary nature of the President in the absence of or vacancy of office of President, and assist the President in any manner necessary for the success of the fair and shall perform generally all duties incident to the office.

Section 3. In the absence of the President and Vice President, or if vacancies have occurred in those offices, the Board of Directors can elect a chairman to preside over the deliberation of the Board and Society. This failing, refer to Robert’s Rules of Order.

Section 4. It shall be the duty of the Secretary and/or Fair Manager or Secretary/Fair Manager to attend and record minutes of monthly Board of Directors meetings. Handle all Fairboard correspondence. Attend and record minutes of the executive committee meetings. Meet all county and state deadlines that pertain to fair business and see that they are properly responded to. Order all supplies necessary for fair operation. Act along with the President as a liaison reporting to the Board of Directors. Work with the Treasurer in compiling the annual state report. Supervise office personnel. Maintain a journal of all receipts. Turn over to the Treasurer all receipts deposited. Prepare for each regular meeting a current accounts payable list. Advise, along with the Treasurer, the Board of Directors concerning investments and expenditures. Coordinate fair activities with all other committees. Prepare premium statements for exhibitors. It shall further be the duty of the Secretary to assume responsibility of reserving all buildings and overall grounds rental and shall perform generally all duties incident to the office. This officer shall attend, at the cost of the Society, Continuing Education training at the Annual Ohio Fair Managers Convention and participate in the District Spring and Fall meetings representing the Society. This Society position is recommended to participate in IAFE Leadership training and work towards their Certified Fair Executive credentials. The officer in this position will be evaluated by the Executive Committee and two appointee’s (Performance Review Committee) each May and October for compliance with job duties as described and this committee will report to the Board of Directors at the next scheduled meeting of the Society.

Section 5. It shall be the duty of the Treasurer to compile monthly financial reports for the Board of Directors as defined by the Board of Directors. The Treasurer shall have the ability to make deposits or delegate that responsibility. Write checks for outstanding bills/verify/and sign. Write checks during fair. Maintain a journal of all expenditures. Compile vouchers with attached bills for all disbursements. Prepare a financial analysis following each annual fair. Advise and assist in the preparation of the annual state report. Chair the finance committee meetings. Make available financial records for audit and shall perform generally all duties incident to the office. This officer shall attend, at the cost of the Society, Continuing Education training at the Annual Ohio Fair Managers Convention and participate in the District Spring and Fall meetings representing the Society. The officer in this position will be evaluated by the Executive Committee and two appointee’s (Performance Review Committee) each May and October for compliance with job duties as described and this committee will report to the Board of Directors at the next scheduled meeting of the Society.

Section 6. Directors for the Summit County Agricultural Society of Ohio who serve the society may be compensated as deemed proper by the Board of Directors and in keeping with the terms set forth in Section 901-5-09 of the State of Ohio, Ohio Department of Agriculture Redbook.

Section 7. It shall be the duty of all officers to turn over to their successors in office as soon as they are duly elected or appointed, all monies, books, or other property belonging to the Summit County Agricultural Society of Ohio remaining in their possession.